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Terms and Conditions - PLEASE READ CAREFULLY
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PLEASE READ CAREFULLY.
The person or persons making the booking and/or paying the hire
charge will be held responsible for ensuring compliance with these
conditions.
1. The hirer is responsible for ensuring that
(a) The hall is used in a safe, responsible and orderly manner, and
two named responsible persons are present for the whole period the
hall is in use;
(b) Noise is kept within reasonable levels (especially as regards
the bass adjustment of bands and discos);
(c) Windows and doors are kept closed while music is played;
(d) No alcoholic drinks are sold unless the appropriate licence has
been obtained (which shall be shown on request);
(e) All regulations relevant to the use are complied with;
(f) The function finishes by 11 p.m. (midnight on Fridays and
Saturdays; 10 p.m. on Sundays) and the hall is vacated and secured
no more than half an hour later.
2. Before the hall is vacated, the hirer shall ensure that
(a) The floor is swept and any tables and worktops used are wiped
clean;
(b) Any utensils and equipment used are cleaned and returned to
their storage positions;
(c) All the furniture is placed in accordance with the plan (in the
entrance hall) and the hall is left in a clean and tidy state;
(d) No bottles or cans are left on the premises, and all other
rubbish is removed or placed in the bins provided;
(e) All taps, lights and electrical switches are turned off’;
(f) All windows and doors are secured.
3. The hirer is responsible for all damage to the hall or its
contents during the period of hire. All damage must be reported
promptly to the Booking Secretary. The cost of rectification of
damage (including WC blockages resulting from misuse) will be
charged to the hirer or deducted from the deposit.
The deposit will be by cash or by cheque with a guarantee card for
£100, returnable not later than 28 days after the event, subject to
satisfactory hire. It will not be banked unless a charge on it is
due.
4. No nails, screws or similar may be fixed to any part of the hall,
nor any other means of fixing which might remove paint or leave any
visible damage when it is removed. This includes such materials as
Sellotape and Blu-Tack.
5. Smoking is prohibited throughout the building.
6. Fire, safety and other regulations –
(a) All exit doors must be kept free of obstructions at all times.
(b) There must be no alteration to or interference with electrical
or other fittings.
(c) Unauthorised use of the fire alarm may result in an extra charge
being made.
(d) Emergency problems or any injury arising or likely to arise must
be reported as soon as possible to the Booking Secretary.
(e) The maximum capacity of the hall is 100 if seated at tables, or
135 close-seated.
(f) No sub-letting is permitted.
(g) The premises must not be used for any unlawful purposes or in
any unlawful way
(h) Nothing must be brought onto the premises which might endanger
the property or its occupants or invalidate its insurance policies.
7. Any member of the Committee, or its agent, may enter the hall at
any time, and reserves the right to refuse hire or to terminate the
event immediately if the rules are not complied with.
8. The Committee shall not be responsible for any loss, damage or
injury arising from the use of the hall and the car park, except to
the extent that it can be shown to be negligent. The Committee shall
not be responsible for any loss arising from the hall being
unavailable for the intended purpose, for whatever reason.
9. The hirer shall be liable for the full hiring fee if the Hall is
not used of if the event is cancelled without prior notice to the
Booking Secretary.
“Committee” means the Committee of
the Pakenham Village Hall and Playing Fields Association.
N.B. The Public Liability Insurance policy held by the Association
provides cover for incidents occurring on premises owned by the
Association. Hirers are advised to ensure that their own Public
Liability policies cover incidents occurring elsewhere for which
they may be held liable.
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